Overview

The Resource Reservation app allows faculty to request resources (rooms, equipment, and more) directly from their Teacher Portal. From the Resource Reservation homepage, teachers can view all resources they currently have active for single-day, multi-day, or recurring reservations.

Active reservations are tagged with the specific resource type so teachers can easily see what types of resource requests they have open. Additionally, the approval status (if applicable) displays for each reservation that has been configured to require approval. Teachers can track whether their event has been approved by scanning the right column for the updated statuses. Teachers also have the option to cancel requests by clicking Cancel. If a responsible person has been assigned to the resource, a direct contact link for that person will also be available beneath the approval status.

Request Processing
Resource Reservations can be managed from the “Resource Scheduling” tab in Axiom. All reservations requiring approval will be included in the “Reservations for Approval” report. Additionally, users can use the “Find Resource Reservations” query to search for an open reservations or add a reservation directly from Axiom using the + Reserve a Resource button.

Resource Reservation Entry

There are two options for entering a resource reservation from the Resource Reservation homepage in the Teacher Portal. Choose the best option for the immediate reservation need.

1. + New Reservation
   The “+ New Reservation” launches the Resource Reservation app, allowing the teacher to start from scratch in their resource selection. Use this option for reservations in the future, whether later in the week or further out.
2. Find Free Room Now
   The “Find Free Room Now” button launches the app at step four, which is the final step in the reservation process. Only resources that are open (or free) within the hour will be displayed. Use this option for scheduling resources immediately.

New Reservations

There are four steps to the resource reservation process, each designed to filter the specific resources available according to selected criteria. As each step is completed, information will populate the bar at the top of each step section.

Please see What do the colors mean within the Resource Reservation app? for explanations regarding how the information is visually displayed.
 

Step 1: Find Available Resources by Type

Select a filtering option from either the “Places” or “Resources” categories, depending on the purpose of the reservation. These reflect the resource types that have already been preconfigured in the system. Available “places” for reservation are determined by their assigned Resource Category, which must be one of the following: classroom, special room, other room, or field.

Step 2: Find Available Resources by Date

Select a date from either the calendar or choose one of the quick date buttons such as today, tomorrow, or a week from today.

Step 3: View and Select Available Resources

Select from one of five filtering options to view the list of total available resources during a specific time. If a teacher wants to see all resource options regardless of time, select either the “All Places” filter or the “Name” filter. To view resources available at specific times, select either the “Time Range, “Block,” or “Block Group” filter.

• All Places: Selecting the “all places” option displays a list of all available resources according to the filters set in steps one and two. Use the calendar to view already-reserved resources and then click the grey Reserve button next to the desired resource. This will open the reservation detail window where the final details may be entered (see below for further instructions).
• Name: Select the resource from a dropdown list of all available resources in the system. To make a reservation, select its starting time slot. The time will automatically populate for the duration of a half hour, but it can be easily adjusted on the reservation detail window.
• Time Range: Select a time range for the reservation by using the time range slider at the top of the box. Click  Reserve to open the reservation detail window. The time information will already be filled out based on the time range selected.
• Block: Select a block by school level from the dropdown. This displays a list of all available resources only for that block. Click Reserve to open the reservation detail window. The time information will already be filled out based on the block selected.
• Block Group: Select a block group from the dropdown. This displays the block schedule for the selected group with the total number of available resources for each block. Click on the block to make a reservation and then select from the dropdown list the name of the desired resource. The reservation detail window will open with the time prepopulated to the selected block information.
  
  

Step 4: Select Time & Reserve

Once the resource has been selected in step three, complete the reservation process by selecting the time from the calendar, time ranger slider, block group, or by clicking Reserve. To select a time-range, drag over the time rows in the calendar between the desired start and end time. This opens the reservation detail window from which the final steps of the reservation may be completed.

Complete the reservation by filling out the information on the reservation detail window. Depending on the filtering option selected in step three, some of this information may be prepopulated, including date, reservation range, and time. All reservations must have a description in order for it to be submitted. Enter any notes necessary in the “Notes” field and click Reserve Resource to finalize the reservation.

Reservations default to single day, but teachers can opt to make them multi-day or recurring.

• Multi-Day
  If entering a reservation for a resource that spans multiple days (such as a weekend room reservation), select the “multi-day” button. A date range picker will appear in which the desired dates may be selected from a calendar. All multi-day reservations are automatically set for the reservation range of all day.
• Recurring
  If entering a resource reservation for a recurring activity, click Recurring. Use the date range to set the entire range within which this reservation should occur (e.g., a grading period such as a semester). Select the day(s) and time on which the reservation will occur, and enter a description.
  
  

Find Free Room Now

Entering a reservation using the “Find Free Room Now” feature starts the process at step four. Step two and three will be filtered automatically to display resources available today and within the next hour of when the reservation was started. Teachers can adjust the total time needed for the reservation by using the time range slider. See step four above for further instructions on how to complete the reservation.